Tuesday, November 23, 2010
January 2011 HOA Meeting
The next HOA meeting will be held on Tuesday January 18th, at 6pm at the clubhouse. Residents are invited to attend.
October 2010 Meeting Minutes
SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
October 12, 2010
The board meeting was called to order at 6:30 PM. Board members attending: Suzanne Muusers, Lance Donatello, and Brian Weimer. Also attending: Steve Cheff of Heywood Realty and Sharlene Ellis. Scott of Kleanrite was also attending,
Sharlene presented her request that the board consider removing one or all of the palm trees to the south of her unit. They provide little shade and have to be trimmed each year. They also drop objects onto her foam roof causing damage. She would be willing to share in the cost of removal and replacement with something that might enhance the appearance out her back patio and offer some shade for protection from the hot sun. The board thanked her for her suggestion and let her know that it would be considered in future.
Time was given to Scott to discuss landscape issues. The board asked for a bid to overseed the retention basin area to the east of the pool. Scott gave a verbal estimate and the board approved overseeding that area as well.
The minutes from the last board meeting were approved before being posted on the web site..
The financial statement for September was reviewed. The board also reviewed the proposed budget presented by management. The budget was approved with changes to the monthly fee which will rise to $143 per unit per month starting with the new calendar year (2011), add granite replenishment of $2,000, more funding to water to compensate for more areas to be overseeded next year.
Old Business:
The board approved to proceed with the previously approved bid for asphalt work as long as the price has come down close to where it was originally bid.
Steve to get new signs for the north pool gate.
New Business:
The board approved to have Kleanrite install an ash tree at the west side of the clubhouse to replace the Jacaranda tree that died.
Steve to get a bid for removal of the palm tree(s) at the south side of #327.
Board will discuss concrete replacement at driveways in 2012.
The meeting in December has been cancelled.
Violations:
The Board discussed delinquencies and violations. Management to take approved measures to correct problems.
Legal Issues
none
The meeting adjourned at 8:10 PM.
Respectfully submitted,
Scottsdale Colony HOA,
HOMEOWNERS ASSOCIATION MEETING
October 12, 2010
The board meeting was called to order at 6:30 PM. Board members attending: Suzanne Muusers, Lance Donatello, and Brian Weimer. Also attending: Steve Cheff of Heywood Realty and Sharlene Ellis. Scott of Kleanrite was also attending,
Sharlene presented her request that the board consider removing one or all of the palm trees to the south of her unit. They provide little shade and have to be trimmed each year. They also drop objects onto her foam roof causing damage. She would be willing to share in the cost of removal and replacement with something that might enhance the appearance out her back patio and offer some shade for protection from the hot sun. The board thanked her for her suggestion and let her know that it would be considered in future.
Time was given to Scott to discuss landscape issues. The board asked for a bid to overseed the retention basin area to the east of the pool. Scott gave a verbal estimate and the board approved overseeding that area as well.
The minutes from the last board meeting were approved before being posted on the web site..
The financial statement for September was reviewed. The board also reviewed the proposed budget presented by management. The budget was approved with changes to the monthly fee which will rise to $143 per unit per month starting with the new calendar year (2011), add granite replenishment of $2,000, more funding to water to compensate for more areas to be overseeded next year.
Old Business:
The board approved to proceed with the previously approved bid for asphalt work as long as the price has come down close to where it was originally bid.
Steve to get new signs for the north pool gate.
New Business:
The board approved to have Kleanrite install an ash tree at the west side of the clubhouse to replace the Jacaranda tree that died.
Steve to get a bid for removal of the palm tree(s) at the south side of #327.
Board will discuss concrete replacement at driveways in 2012.
The meeting in December has been cancelled.
Violations:
The Board discussed delinquencies and violations. Management to take approved measures to correct problems.
Legal Issues
none
The meeting adjourned at 8:10 PM.
Respectfully submitted,
Scottsdale Colony HOA,
Tuesday, September 28, 2010
October 2010 HOA Meeting
The September 2010 HOA meeting was cancelled due to lack of a quorum. The next meeting will be held on Tuesday October 12th 2010 at 6pm at the clubhouse. This will be the only meeting in October. Residents are invited to attend.
Friday, September 24, 2010
July 2010 Meeting Minutes
THE COLONY AT SCOTTSDALE
HOMEOWNERS ASSOCIATION MEETING
JULY 26, 2010
The board meeting was called to order at 6:23 P.M. Board members attending were: Suzanne Muusers, Helene Wentz , and Guillermo Nevarez. Also attending: Steve Cheff of Heywood Realty.
Homeowners requests/comments:
1. Architectural Request: None
2. New move-ins: None
Review an approval of minutes last meeting:
The minutes from the June 2010 homeowners meeting will be reviewed and approved.
Monthly financial statements:
A) The financial statements for June 2010 were reviewed and approved.
Old Business:
A) The pool solar heater: This project has been completed. Steve Cheff will mail a postcard to all the community’s homeowners informing them of the completion of this project and to encourage all community residents to use the pool during the summer and new added pool usage months. The postcard will also include a comment encouraging homeowners to visit the community’s blog where the meetings minutes can be reviewed.
B) Asphalt improvements: The board is to receive the last bid. The decision of which bid to choose will be made in the next board meeting.
C) Pool furniture: Steve Cheff as instructed by the members of the board has ordered four additional lounge chairs for the pool area.
D) Landscape improvements: The board’s intent to over-seed the community’s areas has been postponed until November of 2011 due to the limited funds. The landscape company will be asked to fix the irrigation problems and to replace the bushes in the area around the 6350 entrance.
New Business:
A) Reserves: The solar pool heater and the asphalt repairs will be paid out of reserve. The community will receive a rebate in a year from now that will replenish the reserves. The board decided to remove the funds out of Morgan Stanely and money market these funds in the mean time. The board will be analyzing and investigating other firms as well as new investing options.
B) Tennis court shade cloth: The shade cloth surrounding the tennis court is to be replaced. Steve will be obtaining bids for different companies and the board will review them in a future meeting.
Legal Issues: NONE
Collection Activity:
A) The board discussed the status of aged accounts.
The meeting was adjourned at 7:53 P.M. The next meeting will be on September 27, 2010 at 6:00PM at the clubhouse.
HOMEOWNERS ASSOCIATION MEETING
JULY 26, 2010
The board meeting was called to order at 6:23 P.M. Board members attending were: Suzanne Muusers, Helene Wentz , and Guillermo Nevarez. Also attending: Steve Cheff of Heywood Realty.
Homeowners requests/comments:
1. Architectural Request: None
2. New move-ins: None
Review an approval of minutes last meeting:
The minutes from the June 2010 homeowners meeting will be reviewed and approved.
Monthly financial statements:
A) The financial statements for June 2010 were reviewed and approved.
Old Business:
A) The pool solar heater: This project has been completed. Steve Cheff will mail a postcard to all the community’s homeowners informing them of the completion of this project and to encourage all community residents to use the pool during the summer and new added pool usage months. The postcard will also include a comment encouraging homeowners to visit the community’s blog where the meetings minutes can be reviewed.
B) Asphalt improvements: The board is to receive the last bid. The decision of which bid to choose will be made in the next board meeting.
C) Pool furniture: Steve Cheff as instructed by the members of the board has ordered four additional lounge chairs for the pool area.
D) Landscape improvements: The board’s intent to over-seed the community’s areas has been postponed until November of 2011 due to the limited funds. The landscape company will be asked to fix the irrigation problems and to replace the bushes in the area around the 6350 entrance.
New Business:
A) Reserves: The solar pool heater and the asphalt repairs will be paid out of reserve. The community will receive a rebate in a year from now that will replenish the reserves. The board decided to remove the funds out of Morgan Stanely and money market these funds in the mean time. The board will be analyzing and investigating other firms as well as new investing options.
B) Tennis court shade cloth: The shade cloth surrounding the tennis court is to be replaced. Steve will be obtaining bids for different companies and the board will review them in a future meeting.
Legal Issues: NONE
Collection Activity:
A) The board discussed the status of aged accounts.
The meeting was adjourned at 7:53 P.M. The next meeting will be on September 27, 2010 at 6:00PM at the clubhouse.
Monday, August 30, 2010
The New Solar Pool Heater Has Been Installed
The solar pool heater has been installed and the pool area is now open for residents and home owners. The new heater will provide many additional months of swimming enjoyment. Please be sure to clean up after yourselves when using the pool area.
September 2010 HOA Meeting
The next HOA meeting will be held on Monday September 27th, at 6pm at the clubhouse. Residents are invited to attend.
Tuesday, June 15, 2010
June 2010 HOA Meeting
The next HOA meeting will be held on Monday June 28th, at 6pm at the clubhouse. Residents are invited to attend.
May 2010 Meeting Minutes
THE COLONY AT SCOTTSDALE
HOMEOWNERS ASSOCIATION MEETING
MAY 24, 2010
The board meeting was called to order at 6:05 P.M. Board members attending were: Suzanne Muusers, Lance Donatello, and Guillermo Nevarez. Also attending: Steve Cheff of Heywood Realty.
Homeowners requests/comments:
1. Architectural Request: An additional gate style for front porch entries was introduced and reviewed by the board. The new gate style was approved and added to the architectural standards files.
2. New move-ins: Unit #306 is not bank owned.
Review an approval of minutes last meeting:
The minutes from the April 2010 homeowners meeting will be reviewed and approved in the next homeowners meeting schedule for 2011.
Monthly financial statements:
A) The financial statements for March 2010 were reviewed and approved.
Old Business:
A) The solar heater for the pool project was reviewed and approved by the board. A bid has been selected and approved. Commencement of this project will take place when enough funds are collected from the recently passed special assessment.
B) Potential grant to the community by the City of Scottsdale. Suzanne received news from the City of Scottsdale that there are no funds available at this time to fund this program.
C) The landscape conversion project for 2010 has been completed.
D) The cleaning of the signs project has been completed.
New Business:
A) The annual meeting report. The board discussed the outcome and conclusions of April’s 2010 homeowners meeting.
B) Election of Officers: Suzanne Muusers was re-elected as president of the Board; Lance Donatello was re-elected as a member of the Board.
C) The board started to evaluate the areas of the community that will be part of the Landscape Conversion project for the 2011 year.
D) The Asphalt improvement project was reviewed by the board. Steve will check on the warranty offered by the elected vendor for this project: KFM.
Legal Issues:
None.
Collection Activity:
A) The board discussed the status of aged accounts.
The meeting was adjourned at 7:53 P.M. The next meeting will be on June 28, 2010 at 6:00PM at the clubhouse.
HOMEOWNERS ASSOCIATION MEETING
MAY 24, 2010
The board meeting was called to order at 6:05 P.M. Board members attending were: Suzanne Muusers, Lance Donatello, and Guillermo Nevarez. Also attending: Steve Cheff of Heywood Realty.
Homeowners requests/comments:
1. Architectural Request: An additional gate style for front porch entries was introduced and reviewed by the board. The new gate style was approved and added to the architectural standards files.
2. New move-ins: Unit #306 is not bank owned.
Review an approval of minutes last meeting:
The minutes from the April 2010 homeowners meeting will be reviewed and approved in the next homeowners meeting schedule for 2011.
Monthly financial statements:
A) The financial statements for March 2010 were reviewed and approved.
Old Business:
A) The solar heater for the pool project was reviewed and approved by the board. A bid has been selected and approved. Commencement of this project will take place when enough funds are collected from the recently passed special assessment.
B) Potential grant to the community by the City of Scottsdale. Suzanne received news from the City of Scottsdale that there are no funds available at this time to fund this program.
C) The landscape conversion project for 2010 has been completed.
D) The cleaning of the signs project has been completed.
New Business:
A) The annual meeting report. The board discussed the outcome and conclusions of April’s 2010 homeowners meeting.
B) Election of Officers: Suzanne Muusers was re-elected as president of the Board; Lance Donatello was re-elected as a member of the Board.
C) The board started to evaluate the areas of the community that will be part of the Landscape Conversion project for the 2011 year.
D) The Asphalt improvement project was reviewed by the board. Steve will check on the warranty offered by the elected vendor for this project: KFM.
Legal Issues:
None.
Collection Activity:
A) The board discussed the status of aged accounts.
The meeting was adjourned at 7:53 P.M. The next meeting will be on June 28, 2010 at 6:00PM at the clubhouse.
Friday, April 23, 2010
Correction to Annual Meeting Date
The Annual Meeting has been rescheduled to WEDNESDAY May 12th at 6pm at the clubhouse. Residents are invited to attend.
Tuesday, April 6, 2010
Special Assessment Letter
SCOTTSDALE COLONY
Managed by Heywood Realty & Investment, Inc.
42 S. Hamilton Place, Suite 101
Gilbert, Arizona 85233
(480) 820-1519 * (480) 820-1722 (FAX)
March 31, 2010
TO: All Scottsdale Colony Owners
FROM: Steve Cheff, Property Supervisor
RE: SPECIAL ASSESSMENT FOR LANDSCAPE CONVERSION, PAVING, AND SOLAR POOL HEATER
Dear Owner:
At the Special Meeting of the Owners held on March 22, 2010, it was determined that the required votes have been received regarding the pending special assessment for the paving, landscape conversion and solar pool heater projects. The homeowner’s votes indicate that they overwhelmingly approve the funding for these projects.
As indicated on the ballot, the special assessment of $300.00 per unit may be paid in one lump sum or in three monthly installments of $100.00 with payments due on May 1, June 1, and July 1, 2010. The sooner we receive the funding the sooner we can begin these projects to enhance our community. To help fund these projects the board has allocated more than $15,000 from the reserves towards these projects.
Please make your special assessment payments at the same time as your regular monthly HOA assessment. Please include your Lot # on your check for proper crediting of your account. If you have your monthly payment deducted automatically then you must send in the special assessment payment or written authorization for us to withdraw the special assessment from your account.
We will notify all owners before we start with the paving project so that all vehicles can be moved as needed.
Thank you for your cooperation in this matter.
Sincerely,
Steve Cheff
Property Supervisor
Scottsdale Colony Homeowners Association
Thursday, April 1, 2010
April 2010 Annual Meeting
March 2010 Meeting Minutes
THE COLONY AT SCOTTSDALE
HOMEOWNERS ASSOCIATION MEETING
MARCH 22, 2010
The board meeting was called to order at 6:10 P.M. Board members attending were: Suzanne Muusers, Lance Donatello, Brian Weimer and Guillermo Nevarez. Also attending: Steve Cheff of Heywood Realty.
Homeowners requests/comments:
1. Architectural Request: Unit 254 – Approved.
2. New move-ins: none.
3. Scott from Kleanrite presented to the board their proposal for the community’s landscape improvements project.
Review an approval of minutes last meeting:
The minutes from the February 22, 2010 meeting were reviewed and approved by the board members. The minutes were published in the community’s webpage.
Monthly financial statements:
A) The financial statements for February 2010 were reviewed and approved.
Old Business:
A) The special assessment proposal for the asphalt repairs, the ongoing landscape projects and the installation of the solar pool heater was overwhelmingly approved by the community. Steve Heywood will notify homeowners of the two payment options: 1) a full payment of $300 and 2) three payments of $100 each for three months starting with May 2010.
B) The board discussed the installation of the solar heater for the pool. The contract with Performance Solar Inc was signed. The panels and the necessary fence will be installed in the area behind the tennis courts and the west canal fence.
C) Suzanne will go to the City Of Scottsdale offices in an attempt to locate the correct contact person regarding the city’s grant.
New Business:
A) The board discussed the scheduling of the community’s annual meeting for the month of April 2010.
B) The board reviewed the bids for the landscape conversion projects. Steve Cheff will inform Kleanrite about any necessary changes and a revised bid will be sent.
C) The board discussed the bid that was obtained to clean the granite signs throughout the community.
Legal Issues:
None.
Collection Activity:
A) The board discussed the status of aged accounts.
The meeting was adjourned at 7:35 P.M. The next meeting will be the Annual Homeowner’s meeting on April 26, 2010 at 6:30 P.M. at the clubhouse.
Thursday, February 25, 2010
March 2010 HOA Special Assessment Meeting
The community failed to have a quorum at the first meeting. All owners who submitted an Absentee Ballot do not need to submit a second ballot.
The quorum requirements for the special meeting would be a majority of owners (45) at the first meeting then 25% at the second meeting if no quorum at the first.
Steve Cheff will notify all owners via mail.
February 2010 Meeting Minutes
SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
February 22, 2010
The board meeting was called to order at 6:40 PM. Board members attending: Suzanne Muusers, Lance Donatello, and Brian Weimer. Also attending: Steve Cheff of Heywood Realty.
The minutes from the last board meeting were approved as presented.
The financial statement for January was reviewed and approved. Steve to have Heywood Realty reimburse Colony for second set of coupon books.
The architectural request submitted by 338 for additional plants at his front planter was approved.
Old Business:
The board reviewed the bid for the landscape conversion project. Steve to get at least two more bids.
The board discussed the trimming of the pine trees which has been completed. Tree Doctors trimmed all pines on the property so they should be good for a few years now. Judy Snider raised the question as to why they were trimmed. She also raised some concerns about the trimming of the shrubs. Both matters were explained to her..
The board discussed the solar heating for the pool. Lance to get dimensions of the panels and the area they will be located so it can be marked for grass killing. Lawn needs to be eliminated where panels will sit so no maintenance will be needed.
New Business:
The board discussed the annual meeting in April. Brian will check with his neighbor Morgan to see if she would be interested in serving. Lance and Suzanne’s terms are expiring and Helene was only on the board temporarily so we will need three names to be submitted. Lance and Suzanne are willing to serve again. The annual meeting will be held on April 26.
Steve to check the ByLaws for quorum requirement for the upcoming adjourned special meeting as there was not a quorum of owners for the Special Meeting to be held earlier this evening.
Violations:
The Board discussed delinquencies and violations. Management to take approved measures to correct problems.
Legal Issues
none
The meeting adjourned at 8:25 PM. The next meeting will be on March 22, 2010 at 6:00.
Respectfully submitted,
Scottsdale Colony HOA,
Tuesday, February 2, 2010
February 2010 HOA - Special Assessment Meeting
The special assessment meeting is now scheduled for February 22, 2010 at 6:00 PM where all homeowners will vote on the special assessment proposed for the asphalt repairs of the 6270 area, the solar heating of the pool project and the ongoing landscape improvements throughout the community.
January 2010 Meeting Minutes
THE COLONY AT SCOTTSDALE
HOMEOWNERS ASSOCIATION MEETING
JANUARY 25, 2010
The board meeting was called to order at 6:15 P.M. Board members attending were: Suzanne Muusers, Lance Donatello, Brian Weimer and Guillermo Nevarez. Also attending: Steve Cheff of Heywood Realty.
Homeowners requests/comments:
1. Architectural Request: None
2. New move-ins: There were two new move-ins in our community: Unit #264 and Unit#324
Review an approval of minutes last meeting:
The minutes from the November 2009 meeting were reviewed and approved by the board members. The minutes were published in the community’s webpage.
Monthly financial statements:
A) The financial statements for November 2009 and December 2009 were reviewed and approved.
Old Business:
A) The board discussed the status of the repairs of the outside structure of numerous units throughout the community. The board will continue to enforce a strict fine policy for those units that are out of compliance despite the numerous communications sent by Heywood Realty. The units that do not correct their deficiencies will be subject to fines and legal actions until such deficiencies are corrected.
B) The architectural standards procedure continues to be under construction.
C) The solar heating of the pool project has been re-instated as the board learned that the SRP program changes for 2010 will benefit our community the same if not more than the original reviewed program from 2009. Lance Donatello will send via e-mail the 2010 program documentation which the board members will review and discussed in one of the next two HOA meetings.
D) Lance Donatello and Suzanne Muusers will hold a meeting during the last week of January 2010 to identify and assess the areas throughout our community that will be selected and scheduled for landscape improvements as part of the 2010 plan.
E) The special assessment meeting is now scheduled for February 22, 2010 at 6:00 PM where all homeowners will vote on the special assessment proposed for the asphalt repairs of the 6270 area, the solar heating of the pool project and the ongoing landscape improvements throughout the community.
F) The proposal received from the Tree Doctors North regarding the trimming and maintenance of the threes throughout our community was reviewed and approved. Steve Cheff will communicate with the Tree Doctors to seek for any additional discounts on their final proposal and to discuss the timing of the work to be done.
New Business:
A) Steve Cheff informed the board that numerous homeowners have called Heywood realty to inquire about where to obtain the ceramic tile numbers that identify each unit of the community. Steve Cheff informed that the same numbers type is no longer manufactured at this time and as a result some units have replaced their numbers with a number type different than that of the original. The board discussed the possibility of replacing the number of each unit of the community during 2011 in order to keep uniformity throughout.
B) The board discussed the possibility of seeding with winter grass at the end of 2010 the areas of the community that are not presently seeded during the winter. The last estimate the board received regarding the cost of seeding those areas was $4,800.00
Legal Issues:
None.
The meeting was adjourned at 7:36 P.M. The next meeting will be on February 22, 2010 at 6:00 P.M. at the clubhouse.
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