January 2010 Meeting Minutes

THE COLONY AT SCOTTSDALE

HOMEOWNERS ASSOCIATION MEETING

JANUARY 25, 2010

The board meeting was called to order at 6:15 P.M. Board members attending were: Suzanne Muusers, Lance Donatello, Brian Weimer and Guillermo Nevarez. Also attending: Steve Cheff of Heywood Realty.

Homeowners requests/comments:

1. Architectural Request: None

2. New move-ins: There were two new move-ins in our community: Unit #264 and Unit#324

Review an approval of minutes last meeting:

The minutes from the November 2009 meeting were reviewed and approved by the board members. The minutes were published in the community’s webpage.

Monthly financial statements:

A) The financial statements for November 2009 and December 2009 were reviewed and approved.

Old Business:

A) The board discussed the status of the repairs of the outside structure of numerous units throughout the community. The board will continue to enforce a strict fine policy for those units that are out of compliance despite the numerous communications sent by Heywood Realty. The units that do not correct their deficiencies will be subject to fines and legal actions until such deficiencies are corrected.

B) The architectural standards procedure continues to be under construction.

C) The solar heating of the pool project has been re-instated as the board learned that the SRP program changes for 2010 will benefit our community the same if not more than the original reviewed program from 2009. Lance Donatello will send via e-mail the 2010 program documentation which the board members will review and discussed in one of the next two HOA meetings.

D) Lance Donatello and Suzanne Muusers will hold a meeting during the last week of January 2010 to identify and assess the areas throughout our community that will be selected and scheduled for landscape improvements as part of the 2010 plan.

E) The special assessment meeting is now scheduled for February 22, 2010 at 6:00 PM where all homeowners will vote on the special assessment proposed for the asphalt repairs of the 6270 area, the solar heating of the pool project and the ongoing landscape improvements throughout the community.

F) The proposal received from the Tree Doctors North regarding the trimming and maintenance of the threes throughout our community was reviewed and approved. Steve Cheff will communicate with the Tree Doctors to seek for any additional discounts on their final proposal and to discuss the timing of the work to be done.

New Business:

A) Steve Cheff informed the board that numerous homeowners have called Heywood realty to inquire about where to obtain the ceramic tile numbers that identify each unit of the community. Steve Cheff informed that the same numbers type is no longer manufactured at this time and as a result some units have replaced their numbers with a number type different than that of the original. The board discussed the possibility of replacing the number of each unit of the community during 2011 in order to keep uniformity throughout.

B) The board discussed the possibility of seeding with winter grass at the end of 2010 the areas of the community that are not presently seeded during the winter. The last estimate the board received regarding the cost of seeding those areas was $4,800.00

Legal Issues:

None.

The meeting was adjourned at 7:36 P.M. The next meeting will be on February 22, 2010 at 6:00 P.M. at the clubhouse.