February 2011 Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
February 28, 2011


The board meeting was called to order at 6:14 PM.  Board members attending: Suzanne Muusers, Lance Donatello, and Brian Weimer. Also attending: Steve Cheff of Heywood Realty and John Frigo of #338.

The minutes from the last board meeting were approved as presented.

The financial statement for January was reviewed and approved.  

Suzanne has received the resignation from the board from Guillermo Nevarez.  Many thanks to Guillermo for his years of service on the board.  With Guillermo’s resignation there was a position open on the board.  The board voted to appoint John Frigo as a director.  He will serve until the annual meeting in April.


Old Business:
The board reviewed the scope of the remainder of the landscaping conversion.  It was decided that the best plan for completion of the conversion would be to have one special assessment next year to address the remaining portions.  Suzanne is working with the City of Scottsdale for some aid with this project.  The remaining landscape conversion would be coupled with the clubhouse renovations, as dictated by the reserve study, for a special assessment next year.  Steve to schedule the landscaper to meet with the board on March 28 at 5 PM for a walk of the remaining areas to be converted.

The board discussed the tree trimming bid received by Tree Doctors.  Steve to find out if the citrus trees need to be trimmed now.  All other trees to be tabled until after the completion of the street improvements.

The board discussed the asphalt bids that were presented.  The bid from Ace Asphalt was eliminated from consideration due to the high price.  The bids from KFM and CPC were pretty equivalent but the board chose to use KFM as they included some repairs to the entrance of 6350 and they had an option for geo-textile fabric that will be used between layers of asphalt on the 6270 side.  Steve to inform KFM that they were the successful bidder and schedule a start date.  Steve to send notices and post notices prior to the beginning of the project.

The board tabled the bid for the tennis court shade cloth until next month;s meeting.
New Business:
The board discussed the annual meeting in April.  Management to send out a nomination letter or postcard asking for volunteers to serve on the board.    


Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 7:38 PM.  The next meeting will be on March 28, 2011 at 6:00.
The board will meet with the landscaper at 5 PM before the March meeting.


Respectfully submitted,
Scottsdale Colony HOA,