Annual Meeting Letter

Dear Scottsdale Colony Homeowners,

Please join us April 25, 2011 at 6 p.m. at the clubhouse for the Scottsdale Colony Annual Meeting. It is important that you attend this year because the board would like to discuss the upcoming projects, the necessity for a special assessment in 2012, and the financial condition of the property.

The board completed a Reserve Study in 2006 which lead the way for several monthly fee increases that were necessary to maintain the property and keep pace with inflation.  In order to continue with the progress we have made, there is a need for an additional special assessment.

Progress:

• A community wide painting project was completed in 2009 giving the homes in our community a much needed update.
• In the last few years the landscaping on the property has been improved in the common areas such as along 78^th Street, the pool area, and the common areas by the mailboxes at 6270 and 6350. The board would like to propose that in order to complete the improvements property-wide that there be special assessment. Without a special assessment it could take many, many years before the entire ten-acre property is finished with landscaping improvements.
• An upgraded pool area with improved landscaping and a solar heater which allows several months of additional swimming use with little expense.
• Road paving projects have recently been completed at 6270 and 6350.

On the agenda for the Annual Meeting will be issues such as:

1. Review the financial condition of the property.
2. Landscaping – Complete landscaping improvements property-wide. Upgrade landscaping in front of all units with granite and attractive, flowering plants. In addition, the areas behind all units on the south and west of the property are in need of concrete borders, plants and trees.  Parking areas are in need of concrete trenching and concrete tire stops.
3. Clubhouse – The Reserve Study cites 2012 as the year in which clubhouse maintenance and improvements should be done such as new kitchen appliances, countertops, cabinets, flooring, windows, and doors, among other things. At the same time, we will need to bring the clubhouse door to leading the pool area up to code.
4. Concrete Driveways – The condition of the concrete driveways in front of each of the four pod homes (22 in all) will need to be replaced or repaired due to settlement of the earth below. The cracks in the concrete will worsen over time and could be a hazard.

As you can see, there is much to discuss at the meeting. We hope to see you there.

Respectfully, the Scottsdale Colony Board of Directors

April 2011 Annual Meeting

The next HOA meeting will be the Annual Meeting to be held on Monday April 25th, at 6pm at the clubhouse. Residents are invited to attend.

March 2011 Meeting Minutes

SCOTTSDALE COLONY

HOMEOWNERS ASSOCIATION MEETING

March 28, 2011


The board meeting was called to order at 6:17 PM.  Board members attending: Suzanne Muusers, John Frigo, and Brian Weimer. Also attending: Steve Cheff of Heywood Realty and Scott Sowl of Kleanrite Landscaping.

The minutes from the last board meeting were approved as presented.

The financial statement for February was reviewed and approved.  

The above listed board members had met at 5 PM to walk the grounds with the landscaper and manager to review what areas still needed improvements or converted to xeriscape.  Scott will draw up a plan and Suzanne will present it to the owners at the upcoming annual meeting.

Old Business:
The annual meeting will be held on April 25 at the clubhouse.  Suzanne will draft a letter to be sent to the owners regarding the landscape projects and a possible special assessment to complete the landscaping modifications in 2012.  There will be one open slot on the ballot.  Steve to ask for volunteers from the community.  The board would like to get someone who can bring some positive energy to the board and who can work well with the board to complete the upcoming projects and who might have some technical abilities.

Tree Doctors will be trimming some citrus and other trees that need to be cut before the heat of the summer.  Steve to verify Tree Doctor’s schedule.


New Business:
Steve to get a bid for replacing some of the extruded curbing at the guest parking areas with poured in place curbing with re-bar that might hold up better when bumped by cars.  Steve to have a contractor call Suzanne about getting a bid for the remodeling of the clubhouse.  The board would also like to get an idea of the cost of repairing or replacing damaged driveways.    


Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 7:39 PM.  The next meeting will be on April 25, 2011 at 6:00.


Respectfully submitted,
Scottsdale Colony HOA,

Pavement Maintenance

KFM Striping & Curb dba Asphalt Technologies is scheduled to begin a series of pavement maintenance and repairs at The Colony. This letter is to advise you on how to treat the areas that are being worked on.   

See letter at each unit - dates vary from Monday March 21st through Thursday March 24, 2011.

Please stay off areas that have been barricaded. Barricaded areas are the areas in which work is to be done or has been done, but is not yet ready for the public or private use.

Please do not remove or move any barricades in any area.  Barricades are placed for safety reasons; they are there for your safety, your cars and our crew members.  Moving barricades is not only dangerous to you, but also to your personal property and others.

Seal Coat is an oil emulsion material that takes a minimum of 24 hours to dry.  Please do not walk or drive on these areas until the barricades have been removed.  This material tracks onto sidewalks, drive ways and carpets if you do not allow it to fully dry.  Also all irrigation systems must be turned off 24 hours before work begins and for 24 hours after completion of work.  It must be applied to a clean (swept or blown) dry area and left to dry for a minimum of 24 hours.  If barricades are present please avoid coming into contact with this material.

Striping is the last phase of this project. When the striping is complete, the barricades will be removed and the parking lot ready for use at this time.

Again if barricades remain up please avoid the area.

If you have any questions, comments or concerns; please feel free to call us.  We will try to answer any of your questions to the best of our ability.

Sincerely,

KFM Striping & Curb, Inc.

Dba Asphalt Technologies

March 2011 HOA Meeting

The next HOA meeting will be held on Monday March 28th, at 6pm at the clubhouse. Residents are invited to attend. The board will meet with the community landscaper from 5-6pm before the meeting.

February 2011 Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
February 28, 2011


The board meeting was called to order at 6:14 PM.  Board members attending: Suzanne Muusers, Lance Donatello, and Brian Weimer. Also attending: Steve Cheff of Heywood Realty and John Frigo of #338.

The minutes from the last board meeting were approved as presented.

The financial statement for January was reviewed and approved.  

Suzanne has received the resignation from the board from Guillermo Nevarez.  Many thanks to Guillermo for his years of service on the board.  With Guillermo’s resignation there was a position open on the board.  The board voted to appoint John Frigo as a director.  He will serve until the annual meeting in April.


Old Business:
The board reviewed the scope of the remainder of the landscaping conversion.  It was decided that the best plan for completion of the conversion would be to have one special assessment next year to address the remaining portions.  Suzanne is working with the City of Scottsdale for some aid with this project.  The remaining landscape conversion would be coupled with the clubhouse renovations, as dictated by the reserve study, for a special assessment next year.  Steve to schedule the landscaper to meet with the board on March 28 at 5 PM for a walk of the remaining areas to be converted.

The board discussed the tree trimming bid received by Tree Doctors.  Steve to find out if the citrus trees need to be trimmed now.  All other trees to be tabled until after the completion of the street improvements.

The board discussed the asphalt bids that were presented.  The bid from Ace Asphalt was eliminated from consideration due to the high price.  The bids from KFM and CPC were pretty equivalent but the board chose to use KFM as they included some repairs to the entrance of 6350 and they had an option for geo-textile fabric that will be used between layers of asphalt on the 6270 side.  Steve to inform KFM that they were the successful bidder and schedule a start date.  Steve to send notices and post notices prior to the beginning of the project.

The board tabled the bid for the tennis court shade cloth until next month;s meeting.
New Business:
The board discussed the annual meeting in April.  Management to send out a nomination letter or postcard asking for volunteers to serve on the board.    


Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 7:38 PM.  The next meeting will be on March 28, 2011 at 6:00.
The board will meet with the landscaper at 5 PM before the March meeting.


Respectfully submitted,
Scottsdale Colony HOA,

January 2011 Meeting Minutes

SCOTTSDALE COLONY ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
1-18-11

The meeting was called to order at 6:18 PM.  Board members attending were: Suzanne Muusers, Lance Donatello and Brian Weimer.  Also attending: Steve Cheff of Heywood Realty, Scott of Kleanrite Landscaping and Don Punga of #298.

Don asked the board to reconsider their position and remove the eucalyptus tree by his unit.  It constantly drops debris and might pose a safety or structural concern in the future.  The board decided to get more bids on the removal of this tree and decide when the bids come in.  Don offered to pay for some of the cost of removal.

Scott of Kleanrite reviewed the current status of the landscaping.  Many plants have received frost damage and will need to be pruned way back in the spring.  The drainage project by unit 306 has been completed.  The board asked Scott to look at the plants along 78th St. as they do not seem to be growing well.

The minutes of the November meeting were reviewed and approved as presented.

The financials for December were reviewed and approved.  Steve to resend information on the interest rates for CDs and Money Market accounts at Mutual of Omaha bank.

The board discussed future plans for projects.  They would like to complete the landscaping conversions and clubhouse renovations in 2012 and will have to ask the owners for a special assessment to complete these projects.  Suzanne volunteered her husband to draw up plans for renovations to the clubhouse.

This fall the entire community will be over seeded.

Steve to get updated bids for the paving project to commence in March.

The annual meeting will be held in April.

Delinquencies and violations were discussed in executive session.  Management to take action to correct problems.

The meeting adjourned at 7:30 PM.  Next meeting on February 28, 2011.