April 2014 Board Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
April 28, 2014


The board meeting was called to order at 6:52 PM immediately following the annual membership meeting..  Board members attending: Suzanne Muusers, Melissa Heise, Lance Donatello, Brian Weimer, and John Frigo.   Also attending: Steve Cheff of Heywood Realty.

The minutes from the last board meeting were not available.  Steve to e-mail them to Suzanne.

The financial statement for March was reviewed and approved.

Old Business:
Coral Pools is still lacking a few items to complete the spa renovations.  The spa light is not working and needs to be replaced..

Steve to get bids to raise the pool fence so it is off of the ground but not too high per code restrictions.

Steve to have concrete curbs put back in place and new solid curbing at some locations, possibly in conjunction with driveway work.

New Business:
The board voted to amend the rules for the tennis court to state that NO PETS ALLOWED IN TENNIS COURT AREA.

The board approved the proposal from GNPS for picking up dog waste.  Steve to send them a map and they are to mark on the map where the worst areas are located and how much pooh was cleaned up.  See if they will send pictures of any bad areas.

The board voted to get bids to close off the area where the solar panels are located.  Once the fence is put up then the landscapers to convert the area to desert landscaping.  Gate on one end of enclosure only.

The board will look at bids for new numbers for units.

Election of officers:
President Suzanne
Vice President Lance
Secretary Melissa
Treasurer Brian
Member John

Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 8:03 PM. The next meeting will be on May 14, 2014 at 6:00 PM.


Respectfully submitted,
Scottsdale Colony HOA,

March 2014 Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
March 24, 2014


The board meeting was called to order at 6:05 PM.  Board members attending: Suzanne Muusers, Melissa Heise, Lance Donatello, Brian Weimer, and John Frigo.   Also attending: Steve Cheff of Heywood Realty and Scott Sowl of Kleanrite Landscaping.

The minutes from the last board meeting were approved as presented.

The financial statement for February was reviewed and approved.

Time was given to Scott to discuss landscaping issues.

Old Business:
Coral Pools should be starting spa renovations next week..

Steve to get a bid to remove the palm tree at 298.

The board approved getting the RDA report updated.  Steve to ask them to put in an update every 7 years as part of the capital expenses.  

New Business:
The board looked at seal coat bids and decided to wait on this until 2015 as that is when it is projected to be completed in the RDA report.

The annual meeting will be in April.

Steve to contact Matt Wirth about dog pooh clean up.

Steve to get bid to lift the pool fence and paint it.

The bid from Sonrisa Tree Service was approved.

Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 7:22 PM. The next meeting will be the Annual Meeting on April 28.


Respectfully submitted,
Scottsdale Colony HOA,

April 2014 Annual Meeting Minutes

THE COLONY AT SCOTTSDALE
HOMEOWNERS ASSOCIATION MEETING
ANNUAL MEETING APRIL 28, 2014

The board meeting was called to order at 6:03 P.M. Board members attending were: Suzanne Muusers, Lance Donatello, Brian Weimer, Melissa Heise and John Frigo. Also attending:  Steve Cheff of Heywood Realty.   It was determined that a quorum was present or represented via absentee ballot.

The minutes of the 2013 Annual Meeting were reviewed and approved as presented.

The treasurer’s report was reviewed with the owners in attendance.

Suzanne presented the President’s Report:

2013 and 2014 Year to Date Accomplishments

• Spa: a great deal of work has been done to the spa due to multiple leaks and issues.  The spa was due for maintenance next year according to the reserve analysis.

•     Reserves: we now have 3 CDs of $20,000

•     New Pool Bathroom Doors

Goals for 2014/2015/2016

• 2014 - Update Reserve Study of 2006 to see where we are - Continue to increase reserves.
• 2014 - Tree Maintenance
• 2014/2015 - Concrete Driveways.  The condition of the concrete driveways in front of each of the four pod homes (22 in all) will need to be repaired due to settlement of the earth below.  The cracks in the concrete will worsen over time and could be a hazard.  We will be repairing concrete driveways in the next 5 years.  We will start with the driveways that are in the poorest condition.

• 2015 - Irrigation Controllers - replace/repair.

• 2015 - Streets.  Seal and repair streets

• 2015 - Clubhouse Maintenance.  The Reserve Study cites 2015 as the year in which clubhouse maintenance should be done.  The clubhouse is dated and will need: appliances, counter tops, cabinets, flooring, windows, and doors, among other things.  The clubhouse door leading to the pool area will be brought up to code

• 2016 - Tennis court resurface.

Owner discussion included topics: driveways, clubhouse renovations, heat the pool, solar power, street repairs and another survey.

Elected to the board of directors: Melissa Heise.

The meeting adjourned at 6:45 PM.

March 2014 HOA Meeting

The next HOA meeting will be held on Monday March 24, 2014 at 6pm at the clubhouse. Residents are invited to attend.

February 2014 Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
February 24, 2014


The board meeting was called to order at 6:05 PM.  Board members attending: Suzanne Muusers, Melissa Heise, Lance Donatello, and John Frigo.   Also attending: Steve Cheff of Heywood Realty.

The minutes from the last board meeting were approved as presented.  Steve to send September, October and January minutes to Suzanne so she can post them on the blog site.

The financial statement for January was reviewed and approved.   Steve to send Melissa the RDA report.

The board discussed the placement of a few of the satellite dishes in the community.  They would like owners to come up with an alternative location rather than having them on the flat roofs with cinder blocks holding them down.

Old Business:
Coral Pools is still waiting for the county to get us the permit to start renovations to the spa.

The board discussed the need to update the RDA report to include the driveways.  Steve to add this to the agenda later this year.

The landscapers have put in new granite in many areas and sprayed the weeds in the turf and granite areas.  Steve to check with them on the color of the granite.  All granite should be Madison Gold.  Also, some of the granite was put in areas that were recently converted to xeriscape while other areas where granite is thin did not get new granite.

The new custodial service started this month.  Things look very nice after the service.  Steve to ask them to vacuum the clubhouse drapes to get some of the dust out of them.

New Business:
The board discussed the on-going problem of owners not cleaning up after their dogs, Steve to send Suzanne a draft of a letter to go to owners and residents about cleaning up after pets.  This could begin to cost the association extra money if it is not addressed properly.

The annual meeting will be in April.  Terms ending: Melissa, Brian and John.  Melissa and John are OK with serving another term.  Steve to check with Brian.

Steve to get bids for seal coat on the asphalt.

Steve to get bid to lift the pool fence and paint it.

Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 7:00 PM. The next meeting will be on March 24, 2014 at 6:00 PM.


Respectfully submitted,
Scottsdale Colony HOA,

January 2014 Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
January 27, 2014


The board meeting was called to order at 6:05 PM.  Board members attending: Suzanne Muusers, Brian Weimer, and John Frigo.   Also attending: Steve Cheff of Heywood Realty, Sue Crouch, Tim and Melissa Heise.

The minutes from the last board meeting were approved as presented.

The financial statement for December was reviewed and approved.  

Time was given to Scott of Kleanrite Landscaping to talk about cut backs.  He will get a bid for plant replacement and granite replenishment.

Old Business:
The board voted to approve the bid from Coral Pools for the renovations to the spa.

The board reviewed the proposals for clubhouse cleaning and accepted the proposal from GNPS.  They will be asked to start in February.

The board voted to appoint Melissa Heise to the board.

New Business:
The board discussed the on-going problem of owners not cleaning up after their dogs.  Steve to get a service to do the clean up.

Steve to get bid to lift the pool fence and paint it.

Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 6:55 PM. The next meeting will be on February 24, 2014 at 6:00 PM.


Respectfully submitted,
Scottsdale Colony HOA,

November and December 2013 Meetings

A meeting was not held in November due to lack of a quorum.

A meeting was not held in December due to the holidays.