October 2013 Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
October 28, 2013


The board meeting was called to order at 6:05 PM.  Board members attending: Suzanne Muusers, Brian Weimer, and John Frigo.   Also attending: Steve Cheff of Heywood Realty  and Ann Petersen of #334.

The minutes from the last board meeting were approved as presented.

The financial statement for September was reviewed and approved.  

The board reviewed the proposed budget for 2014 and approved it with one change, add $2,000 to capital expenditure for granite replenishment.


Old Business:
Steve to follow up with the landscaper to make sure they are replacing plants that died during the summer.

The board discussed the cleaning of the clubhouse and restrooms.  Brian and Steve to get the bid from the custodial service Brian recommended so the board can compare it to the bid from GNPS.

New Business:
The board discussed the improvements that Scottsdale will be making at the canal.  Possibly get sidewalk to gate so owners have better access to the canal area.

Steve to get with pool company about report on leak at spa then he will get bids for repairs.

No board meeting in December.

Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 6:50 PM. The next meeting will be on November 23, 2013 at 6:00 PM.


Respectfully submitted,
Scottsdale Colony HOA,

September 2013 Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
September 23, 2013


The board meeting was called to order at 6:11 PM.  Board members attending: Suzanne Muusers, Brian Weimer, and John Frigo.   Also attending: Steve Cheff of Heywood Realty, Scott Sowl of Kleanrite Landscaping,  and Sharlene Ellis of #327.

The minutes from the last board meeting were approved as presented.

The financial statement for August was reviewed and approved.  

Time was given to Scott to discuss landscaping issues.

Sharlene submitted a written response to the board of directors for the notices she has received from the board.  Steve to respond.

Old Business:
The date palm tree by the pool was removed because it was unsafe.

The board discussed the cleaning of the clubhouse and restrooms.  Brian and Steve to get the bid from the custodial service Brian recommended so the board can compare it to the bid from GNPS.

New Business:
Steve to work on getting some bids for concrete driveway replacement/repairs.

Steve to get with pool company about report on leak at spa then he will get bids for repairs.

Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 6:49 PM. The next meeting will be on October 28, 2013 at 6:00 PM.


Respectfully submitted,
Scottsdale Colony HOA,

Architectural Standards - Front Doors

Through the Architectural Standards, the HOA Board is attempting to create a uniform look throughout the community.  Homeowners must continue to submit an Architectural Request Form for any exterior change visible to neighbors and the public.

Description: All front doors must be painted in our trim color ONLY. 

See "Scottsdale Colony Paint Colors" to your right on the blog.

 

September 2013 HOA Meeting

There will be no HOA meeting in August.

The next HOA meeting will be held on Monday September 23rd, 2013 at 6pm at the clubhouse. Residents are invited to attend.

July 2013 Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
July 22, 2013


The board meeting was called to order at 6:11 PM.  Board members attending: Suzanne Muusers, Lance Donatello, and John Frigo.   Also attending: Steve Cheff of Heywood Realty.

The minutes from the last board meeting were approved as presented.

The financial statement for June was reviewed and approved.  


Old Business:
The board discussed the trimming of the trees.  The palm trees still need to be trimmed and the board would like to get the pine tree south of the 6350 mailboxes treated as it looks stressed.

The landscapers need to take care of weeds cropping up with the recent rains.

Lance provided the final part of the architectural guidelines for front doors.  This was approved and will be posted on the blog.

New Business:
The board discussed the issue clubhouse cleaning.  Steve to get a bid from Veryl Law for this service.  Items to include in the proposal: clean pool deck, check to make sure furniture is straight and umbrellas are lowered.

The board would like to amend their rules regarding music at the pool.  Steve to send examples of this rule from other communities.

Steve to work on getting some bids for concrete driveway replacement/repairs.

Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 6:55 PM. The next meeting will be on September 23, 2013 at 6:00 PM.


Respectfully submitted,
Scottsdale Colony HOA,

June 2013 Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
June 24, 2013


The board meeting was called to order at 6:03 PM.  Board members attending: Suzanne Muusers, Brian Weimer, Lance Donatello, and John Frigo.   Also attending: Steve Cheff of Heywood Realty and Scott Sowl of Kleanrite Landscaping.

The minutes from the last board meeting were approved as presented.

The financial statement for May was reviewed and approved.  


Old Business:
The board discussed the trimming of the trees.  There is additional clean up required and the palm trees have yet to be completed.

The doors to the bathrooms have been replaced and new hardware installed.  Some adjustments need to be made to the closures so that they close completely.

Lance still needs to finish up the final part of the architectural guidelines so they can be posted on the blog.

The board would like all missing or dead plants replaced in the fall. 

The second pool gate sign was not done yet.  It will be installed on the inside of the gate to remind pool users to clean up after themselves and put chairs away and lower umbrellas.

New Business:
The board discussed the issue clubhouse cleaning.  Steve to get a bid from Veryl Law for this service.  Items to include in the proposal: clean pool deck, check to make sure furniture is straight and umbrellas are lowered.

Steve to work on getting some bids for concrete driveway replacement/repairs.

Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 6:52 PM. The next meeting will be on July 22, 2013 at 6:00 PM.


Respectfully submitted,
Scottsdale Colony HOA,

May 2013 Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
May 30, 2013


The board meeting was called to order at 5:38 PM.  Board members attending: Suzanne Muusers, Brian Weimer, Lance Donatello, and John Frigo.   Also attending: Steve Cheff of Heywood Realty and Scott Sowl of Kleanrite Landscaping.

The board walked the community inspecting driveways with Steve to assess which needed to be repaired/replaced first.  Steve has notes from inspection and will contact contractors for bids.

The minutes from the last board meeting were approved as presented.

The financial statement for April was reviewed and approved. 


Old Business:
The board bids for landscaping maintenance.  Kleanrite had proposed to blow all of the community once a month and spot blow/clean as needed during the month.  This would add about $600 per month to his contract each month on average, some months will be higher and some months lower.  This is still lower than the competitive bids that were received.  Bids ranged from $4875 to $4990 per month.  The board thinks that the HOA deserves better landscapers but right now it is not fiscally responsible to add that much more to the landscape budget.  The board will re-visit this issue in 12 months.

The last of the architectural guidelines will be reviewed next month.

The bathroom doors have been replaced.  New hardware still needs to be added to them.

The tennis court net has been replaced and the lights have been painted.

There is a new sign on the pool gate.  Pool users are still not putting chairs back or putting down umbrellas.  Steve to get another sign for the inside of the gate to serve as a reminder.

New Business:
The board discussed the issue of dog waste as some residents are not cleaning up after their pets.  Steve to get area north of the 6270 mailboxes cleaned up as it is a mess.  This topic will be discussed further in June.

Clubhouse cleaning has been tabled until the June meeting.

Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 7:32 PM. The next meeting will be on June 24, 2013 at 6:00 PM.


Respectfully submitted,
Scottsdale Colony HOA,