January 2012 HOA Meeting

The next HOA meeting will be held on Monday January 23, at 6pm at the clubhouse. Residents are invited to attend.

Special Meeting Minutes August 2011

SCOTTSDALE COLONY HOA
SPECIAL MEETING
MINUTES
AUGUST 22, 2011


The meeting was called to order at 6:05 PM.

The purpose of the meeting was to vote on the proposed special assessment for another phase of the landscape conversion project.

It was determined that the needed number to constitute a quorum was either present or represented via absentee ballot.

The voter were tabulated.  31 votes for approval of the special assessment and 9 opposed to it.  The special assessment passed.

The special meeting adjourned at 6:16 PM.


Respectfully Submitted by
The Board of Directors

August 2011 Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
August 22, 2011


The board meeting was called to order at 6:18 PM.  Board members attending: Suzanne Muusers, John Frigo, Lance Donatello and Brian Weimer. Also attending: Steve Cheff of Heywood Realty.

The minutes from the last board meeting were approved as presented.

The financial statement for July was reviewed and approved.  


Old Business:
The board asked that the a/c on the clubhouse be serviced as it does not seem to be working efficiently..

Steve to check with the pool company as to why the aerators do not seem to be functioning properly..

The board would like to get bids for exterminating in the common areas.  There seems to be an abundance of ants..

The special assessment has passed.  The special assessment payments will start on February 1, 2012.  Total special assessment will be $500 per unit.

Steve to check with the solar company to get them to start our rebate process with SRP.


New Business:
The board discussed the reparation or replacement of the damaged driveways that are shared in each pod.  The board would like to formulate some questions to present to the attorney.  This will be discussed further in the October meeting.


Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.


Legal Issues
none


The meeting adjourned at 7:03 PM.  The next meeting will be on October 24, 2011 at 6:00.



Respectfully submitted,
Scottsdale Colony HOA,

July 2011 Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
July 25, 2011


The board meeting was called to order at 6:18 PM.  Board members attending: Suzanne Muusers, John Frigo, Lance Donatello and Brian Weimer. Also attending: Steve Cheff of Heywood Realty.

The minutes from the last board meeting were approved as presented.

The financial statement for June was reviewed and approved.  


Old Business:
Suzanne found prices on precast concrete benches and they were around $500 each.  Steve to see if he can find any at a more reasonable price.

Steve to check with Maxwell and Morgan if they are considering charging a flat fee for judgment similar to what Shaw and Lines charge.  As they did not respond to inquiries about this in the past month, Steve to get more persistent on the matter.

There was not a quorum at the special meeting earlier this evening so the adjourned meeting will be held on August 22, 2011.

Steve to check with the solar company to get them to start our rebate process with SRP.


New Business:
Steve to get an additional hook added to the wall for pool equipment (poles).  Steve to get a thermometer for the pool and get signs installed.  Ants around the pool need to be sprayed.

Steve to check with the insurance company to ensure that the liability coverage extends to the concrete driveway areas.

Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 7:03 PM.  The next meeting will be on August 22, 2011 at 6:00.


Respectfully submitted,
Scottsdale Colony HOA,

Special Assessment Letter

Dear Scottsdale Colony Homeowners,

Please join us July 25^th 2011 at the clubhouse to vote on a Special Assessment to complete the landscaping improvements property-wide at the Scottsdale Colony. It is important that you attend so that we may vote on this issue and move forward.

At the Annual Meeting in April our homeowners provided feedback regarding prioritizing the projects in our community. It was decided that completing the landscaping improvements throughout the community is the most important project at this time. In order to finish the landscaping community-wide, there is a need for a special assessment as the community's reserves cannot support the cost.  

Many residents have asked when the landscaping around their unit will be completed. Without a special assessment it could take many, many years before the entire ten-acre property is finished with landscaping improvements.  This helps us achieve our goal of increasing the longevity of our painting projects by using granite around all buildings so that water does not erode the paint. Once finished, this improvement will allow us to be proud of the ENTIRE PROPERTY.

At the special assessment meeting we will vote on:

Landscaping – Complete landscaping improvements property-wide.

1. Upgrade landscaping in front of all units with granite and attractive, flowering plants.
2. Upgrade the areas behind all units on the south and west of the property with concrete borders, flowering plants, granite, and trees.  
3. Repair and upgrade parking areas with concrete trenching and concrete tire stops.

See attached map with proposed project areas shaded in red

The cost to finish the landscaping will be approximately $500 per unit with several payment options. The sooner you pay, the less you pay.

Payment Options:

• Payment period to begin February, 2012
• One payment of $460 paid in February
• Three payments of $166 (total = $498 – February, March, and April)
• Six payments of $88 (total = $528 - February through July)
• Work to begin April 2012 (provided assessment passes)

At the special assessment meeting, we will need a quorum of 2/3^rds of owners participating. If a quorum is not achieved at the first meeting, we will reconvene the following month at which point we will vote on the issue. We hope to see you there.

Respectfully, the Scottsdale Colony Board of Directors

June 2011 Meeting Minutes

SCOTTSDALE COLONY

HOMEOWNERS ASSOCIATION MEETING

June 27, 2011

The board meeting was called to order at 6:03 PM.  Board members attending: Suzanne Muusers, John Frigo, Lance Donatello and Brian Weimer. Also attending: Steve Cheff of Heywood Realty.

The minutes from the last board meeting were approved as presented.

The financial statement for May was reviewed and approved.   

Old Business:

The board would like to look at possibly putting in a couple of benches in the common area for residents to sit on while out walking in the community.  Steve to get a price on pre cast concrete benches.

Steve to check with Maxwell and Morgan if they are considering charging a flat fee for judgment similar to what Shaw and Lines charge.

The board motioned and approved suspending the voting rights of delinquent homeowners for the special meeting.  Steve to send the notice of this special meeting with the PDF map of the community showing where the remaining landscape work needs to be done.

Steve to check with SRP regarding the rebate for the solar heater at the end of July.

New Business:

The landscapers should have a key to the storage room so they can access the service panel if needed.  Steve to ask the landscapers what the extra cost would be per month to change to a four week rotation.

The faucet in the women’s room needs to be replaced.

Violations:

The Board discussed delinquencies and violations.  Management to take approved measures to correct problems. 

Legal Issues

none

The meeting adjourned at 7:09 PM.  The next meeting will be on July 25, 2011 at 6:00.

Respectfully submitted,

Scottsdale Colony HOA,

2011 Annual Meeting Minutes

THE COLONY AT SCOTTSDALE

HOMEOWNERS ASSOCIATION MEETING

ANNUAL MEETING APRIL 25, 2011

The board meeting was called to order at 6:13 P.M. Board members attending were: Suzanne Muusers, Lance Donatello, Brian Weimer and John Frigo. Also attending:  Steve Cheff of Heywood Realty.

Old Business:

• In 2006 we hired a firm to complete a Reserve Analysis of the financial condition of our community and we found was that we were severely underfunded and that our monthly dues were too low to maintain the property in its current condition. A reserve analysis looks at the cost of maintaining the community and the upcoming repairs and upgrades that may be needed over time.    
• Each year we have increased the monthly dues so that we are closer to the monthly dues as stipulated by the Reserve Analysis.

 2010 and 2011 Year to Date Accomplishments

• Landscaping: In the last few years the landscaping on the property has been improved in the common areas such as along 78^th Street, the pool area, and the common areas by the mailboxes at 6270 and 6350.

• The Pool: An upgraded pool area with improved landscaping and a solar heater which allows several months of additional swimming use.
• Roads: Road paving projects have recently been completed at 6270 and 6350.

Goals for 2011/2012/2013

• Landscaping – Complete landscaping improvements property-wide. Upgrade landscaping in front of all units with granite and attractive, flowering plants. In addition, the areas behind all units on the south and west of the property are in need of concrete borders, plants and trees.  Parking areas are in need of concrete trenching and concrete tire stops.
• Continue to move grass away from buildings and replace with granite so that our paint looks good for many years.
• Concrete Driveways – The condition of the concrete driveways in front of each of the four pod homes (22 in all) will need to be replaced or repaired due to settlement of the earth below. The cracks in the concrete will worsen over time and could be a hazard.
• Clubhouse – The Reserve Analysis recommends clubhouse maintenance and improvements such as new kitchen appliances, countertops, cabinets, flooring, windows, and doors. The clubhouse door to leading the pool area will need to be brought up to Maricopa County code.

New Business:

• The board would like to propose that in order to complete the landscaping improvements property-wide that there be special assessment. Without a special assessment it could take many, many years before the entire ten-acre property is finished with landscaping improvements.
• Cost: to finish off the landscaping improvements property-wide would be approximately $500 per unit. There would be a payment plan with several choices.
• The board will send a letter with the details. We will then call a special meeting to vote on the assessment.

Legal Issues:

None

The meeting was adjourned at 7:30 P.M.  The next annual meeting will be April 2012.