Monday November 7, 2016

Monday November 7, 2016

November 2016 Board Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
November 7, 2016


Board meeting was called to order at 6:05 PM. Board members attending: Melissa Heise, Brian Weimer, and John Frigo.   Also attending: Steve Cheff of Heywood Realty

The financial statements and minutes for September were reviewed and approved.

Homeowner Request/Comments:

1. Architectural Requests
2. New Owners:

Old Business:

1. Landscape Items
2. Additional Concrete Work
3. Clubhouse Renovations

New Business:

1. Pine tree trimming bid-approved
2. Budget 2017-approved
3. Board member replacement-searching
4. Meeting change from December (26) to January 23, 2017

Adjournment of Owners in Attendance

1. No homeowners aside from board members were present

Executive Session

1. Legal Issues:
2. Collection Activity:

Meeting adjourned at 7:22 PM. The next meeting will be our meeting on January 23, 2017 @

6 P.M.


Respectfully submitted,

Scottsdale Colony HOA

September 2016 Board Meeting Minutes

Monday September 26, 2016

September 2016 Board Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
September 26, 2016


Board meeting was called to order at 6:22 PM. Board members attending: Melissa Heise, Brian Weimer, and John Frigo.   Also attending: Steve Cheff of Heywood Realty

The financial statements and minutes for June were reviewed and approved.

Homeowner Request/Comments:

1. Architectural Requests
2. New Owners:

Old Business:

1. Landscape Items
2. Pool Furniture
3. Additional Concrete Work

New Business:

1. Clubhouse Renovations
2. Board member replacement-searching
3. Meeting change for October-approved

Adjournment of Owners in Attendance

Executive Session

1. Legal Issues:
2. Collection Activity:

Meeting adjourned at 7:17 PM. The next meeting will be our meeting on November 7, 2016 @

6 P.M.


Respectfully submitted,

Scottsdale Colony HOA

June 2016 Board Meeting

The board usually meets the 4th Monday of every month at 6pm at the community clubhouse (please confirm the meeting date as there are sometimes outside factors that may alter when the board meets. The board does NOT meet in August and December).

The next HOA meeting will be held on Thursday June 30, 2016 at 6pm at the clubhouse. Residents are invited to attend.

May 2016 Board Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
May 23, 2016


Board meeting was called to order at 6:10 PM. Board members attending: Melissa Heise, Lance Donatello, Suzanne Muusers, Brian Weimer, and John Frigo.   Also attending: Steve Cheff of Heywood Realty and Scott Sowl Kleanrite Landscaping

Scott S. discussed moving forward with general landscaping.
The financial statements and minutes for April were reviewed and approved.

Homeowner Request/Comments:
A. Architectural Requests
B. New Owners: 267 Margaret Mulhern (trust)

Old Business:
C. Landscape Items
D. Driveways
E. Tennis Court Repairs

New Business:
A. Pool Furniture
B. Additional Concrete Work
C. Clubhouse Renovations
D. Doggie Stations
E. Mailbox Parking

Adjournment of Owners in Attendance

Executive Session

A. Legal Issues:
a. none
B. Collection Activity:
a. Violations:
The Board discussed delinquencies and violations. Management also discussed what needs to take place so the approved measures to correct problems.

Meeting adjourned at 7:33 PM. The next meeting will be our meeting on June 30, 2016 @ 6 P.M.


Respectfully submitted,

Scottsdale Colony HOA

May 2016 Board Meeting

The board usually meets the 4th Monday of every month at 6pm at the community clubhouse (please confirm the meeting date as there are sometimes outside factors that may alter when the board meets. The board does NOT meet in August and December).

The next HOA meeting will be held on Monday May 23rd, 2016 at 6pm at the clubhouse. Residents are invited to attend.

April 2016 Annual Meeting Minutes

THE COLONY AT SCOTTSDALE
HOMEOWNERS ASSOCIATION MEETING
ANNUAL MEETING APRIL 25, 2016


The board meeting was called to order at 6:10 P.M. Board members attending were: Suzanne Muusers, Lance Donatello, Brian Weimer, and John Frigo. Also attending:  Steve Cheff of Heywood Realty.   It was determined that a quorum was present or represented via absentee ballot.

The minutes of the 2015 Annual Meeting were reviewed and approved as presented.

The treasurer’s report was reviewed with the owners in attendance.

Suzanne presented the President’s Report:
Accomplishments of last year include fences at solar panels to protect the panels from vandalism, a new more secure gate to the canal, driveway improvements for the worst driveways, most of budget went to landscape maintenance and improvement.  Moving forward we will be doing tree trimming, seal coating streets, kool deck repairs, re-strapping pool furniture, repairing tennis court, some clubhouse renovations, looking at more driveway improvements, and looking forward to painting in 2019.

Owner discussion included topics: driveways, getting notices out sooner for meetings via e-mail blasts, designate parking by mail boxes as 15 minute only zones from 8 am – 8 pm, adding doggie stations, etc.

Elected to the board of directors: Lance Donatello and Suzanne Muusers.

The meeting adjourned at 7:10 PM.

March 2016 Board Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
March 28, 2016


The board meeting was called to order at 6:09 PM.  Board members attending: Suzanne Muusers, Brian Weimer, Lance Donatello and John Frigo.   Also attending: Steve Cheff of Heywood Realty and Scott with Kleanrite Landscaping.  Melissa was excused.

Time was given to Scott of Kleanrite Landscaping to discuss issues regarding the landscaping of the community.

The minutes from the last board meeting were approved.

The financial statement for February was reviewed and approved.

Old Business:
The board would like the company that sprayed the weeds to return and spray them again.

The board would like to get the dog waste picked up.

The new gate at the canal has been installed as well as the fencing around the solar panels..

New Business:
The board reviewed the bids for the concrete driveway repair as it was obvious that the low bidder that had been awarded the project will not come through.  The board voted to accept the bid of All Pro Maintenance.  Steve to contact them and get it scheduled as soon as possible.

The board discussed the seal coating of the asphalt.  This should be done after the driveway project is completed.  The board approved the bid of Ace Asphalt.

The board approved getting the pool furniture fixed up for swimming season.  Steve authorized up to $1,000 in repairs and new furniture.

The board would like to get bids on the tennis court resurfacing.

Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 7:36 PM. The next meeting will be the Annual Meeting on April 25, 2016 at 6:00 PM.


Respectfully submitted,
Scottsdale Colony HOA,

March 2016 Board Meeting

The next HOA meeting will be held on Monday March 28, 2016 at 6pm at the clubhouse. Residents are invited to attend.

February 2016 Board Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
February 22, 2016


Board meeting was called to order at 6:03 PM. Board members attending: Melissa Heise, Lance Donatello, Suzanne Muusers, and John Frigo.   Also attending: Steve Cheff of Heywood Realty and Scott Sowl Kleanrite Landscaping

Scott S. discussed moving forward with general landscaping.
The financial statements and minutes for November were reviewed and approved.
Old Business:
A. Landscape Items
B. Driveways
C. Fence at Solar Panels; plans to begin in February
D. Gate at Canal; plans to begin in February
E. Club House AC unit tune-up; scheduled for March
New Business:
A. Special Assessment Collections
B. Annual Meeting to Occur on April 25, 2016 @ 6PM
C. Leak on Solar Panels; small leaks detected projected to be fixed 1st Feb 29
D. Revise bids for resurfacing the streets

Violations:
The Board discussed delinquencies and violations. Management also discussed what needs to take place so the approved measures to correct problems.

Legal Issues:
none

Meeting adjourned at 6:47 PM. The next meeting will be our meeting on March 28, 2016 @ 6:00P.M.


Respectfully submitted,

Scottsdale Colony HOA

February 2016 Board Meeting

The next HOA meeting will be held on Monday February 22, 2016 at 6pm at the clubhouse. Residents are invited to attend.

January 2016 Board Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
January 25, 2016


Board meeting was called to order at 6:05 PM. Board members attending: Melissa Heise, Lance Donatello, Suzanne Muusers, Brian Weimer, and John Frigo.   Also attending: Steve Cheff of Heywood Realty and Scott Sowl Kleanrite Landscaping

Scott S. discussed cutback for those plants affected by frostbite and moving forward with general landscaping.
The financial statements and minutes for November were reviewed and approved.
Old Business:
A. The board reviewed the bids for removal of the dead pine tree by 6350 mailboxes. The board approved bid by Turf and Trees for this removal sand stump grinding. Weed King was motioned by Brian, seconded by Lance all in favor.
B. Board discussed the driveway project. The contractor with the low bid has not been retuning phone calls or emails. Steve to contact the next lowest bidder, New Look Restorations, to have Bill Sykes update his bid with current pricing.
C. The gate to the canal and the chain link fence by the solar water heater have yet to be done. The contractor is running behind due to the rains we have had. He should get these completed in the next few weeks.

New Business:
A. Special assessment collections
B. Annual meeting to occur on April 25, 2016 @ 6PM
C. Club House AC unit tune-up

Violations:
The Board discussed delinquencies and violations. Management also discussed what needs to take place so the approved measures to correct problems.

Legal Issues:
none

Meeting adjourned at 6:59 PM. The next meeting will be our meeting on Feb 22, 2016 @ 6:00P.M.


Respectfully submitted,

Scottsdale Colony HOA