Special Assessment Letter

Dear Scottsdale Colony Homeowners,

Please join us July 25^th 2011 at the clubhouse to vote on a Special Assessment to complete the landscaping improvements property-wide at the Scottsdale Colony. It is important that you attend so that we may vote on this issue and move forward.

At the Annual Meeting in April our homeowners provided feedback regarding prioritizing the projects in our community. It was decided that completing the landscaping improvements throughout the community is the most important project at this time. In order to finish the landscaping community-wide, there is a need for a special assessment as the community's reserves cannot support the cost.  

Many residents have asked when the landscaping around their unit will be completed. Without a special assessment it could take many, many years before the entire ten-acre property is finished with landscaping improvements.  This helps us achieve our goal of increasing the longevity of our painting projects by using granite around all buildings so that water does not erode the paint. Once finished, this improvement will allow us to be proud of the ENTIRE PROPERTY.

At the special assessment meeting we will vote on:

Landscaping – Complete landscaping improvements property-wide.

1. Upgrade landscaping in front of all units with granite and attractive, flowering plants.
2. Upgrade the areas behind all units on the south and west of the property with concrete borders, flowering plants, granite, and trees.  
3. Repair and upgrade parking areas with concrete trenching and concrete tire stops.

See attached map with proposed project areas shaded in red

The cost to finish the landscaping will be approximately $500 per unit with several payment options. The sooner you pay, the less you pay.

Payment Options:

• Payment period to begin February, 2012
• One payment of $460 paid in February
• Three payments of $166 (total = $498 – February, March, and April)
• Six payments of $88 (total = $528 - February through July)
• Work to begin April 2012 (provided assessment passes)

At the special assessment meeting, we will need a quorum of 2/3^rds of owners participating. If a quorum is not achieved at the first meeting, we will reconvene the following month at which point we will vote on the issue. We hope to see you there.

Respectfully, the Scottsdale Colony Board of Directors

June 2011 Meeting Minutes

SCOTTSDALE COLONY

HOMEOWNERS ASSOCIATION MEETING

June 27, 2011

The board meeting was called to order at 6:03 PM.  Board members attending: Suzanne Muusers, John Frigo, Lance Donatello and Brian Weimer. Also attending: Steve Cheff of Heywood Realty.

The minutes from the last board meeting were approved as presented.

The financial statement for May was reviewed and approved.   

Old Business:

The board would like to look at possibly putting in a couple of benches in the common area for residents to sit on while out walking in the community.  Steve to get a price on pre cast concrete benches.

Steve to check with Maxwell and Morgan if they are considering charging a flat fee for judgment similar to what Shaw and Lines charge.

The board motioned and approved suspending the voting rights of delinquent homeowners for the special meeting.  Steve to send the notice of this special meeting with the PDF map of the community showing where the remaining landscape work needs to be done.

Steve to check with SRP regarding the rebate for the solar heater at the end of July.

New Business:

The landscapers should have a key to the storage room so they can access the service panel if needed.  Steve to ask the landscapers what the extra cost would be per month to change to a four week rotation.

The faucet in the women’s room needs to be replaced.

Violations:

The Board discussed delinquencies and violations.  Management to take approved measures to correct problems. 

Legal Issues

none

The meeting adjourned at 7:09 PM.  The next meeting will be on July 25, 2011 at 6:00.

Respectfully submitted,

Scottsdale Colony HOA,