Annual Meeting Letter

Dear Scottsdale Colony Homeowners,

Please join us April 25, 2011 at 6 p.m. at the clubhouse for the Scottsdale Colony Annual Meeting. It is important that you attend this year because the board would like to discuss the upcoming projects, the necessity for a special assessment in 2012, and the financial condition of the property.

The board completed a Reserve Study in 2006 which lead the way for several monthly fee increases that were necessary to maintain the property and keep pace with inflation.  In order to continue with the progress we have made, there is a need for an additional special assessment.

Progress:

• A community wide painting project was completed in 2009 giving the homes in our community a much needed update.
• In the last few years the landscaping on the property has been improved in the common areas such as along 78^th Street, the pool area, and the common areas by the mailboxes at 6270 and 6350. The board would like to propose that in order to complete the improvements property-wide that there be special assessment. Without a special assessment it could take many, many years before the entire ten-acre property is finished with landscaping improvements.
• An upgraded pool area with improved landscaping and a solar heater which allows several months of additional swimming use with little expense.
• Road paving projects have recently been completed at 6270 and 6350.

On the agenda for the Annual Meeting will be issues such as:

1. Review the financial condition of the property.
2. Landscaping – Complete landscaping improvements property-wide. Upgrade landscaping in front of all units with granite and attractive, flowering plants. In addition, the areas behind all units on the south and west of the property are in need of concrete borders, plants and trees.  Parking areas are in need of concrete trenching and concrete tire stops.
3. Clubhouse – The Reserve Study cites 2012 as the year in which clubhouse maintenance and improvements should be done such as new kitchen appliances, countertops, cabinets, flooring, windows, and doors, among other things. At the same time, we will need to bring the clubhouse door to leading the pool area up to code.
4. Concrete Driveways – The condition of the concrete driveways in front of each of the four pod homes (22 in all) will need to be replaced or repaired due to settlement of the earth below. The cracks in the concrete will worsen over time and could be a hazard.

As you can see, there is much to discuss at the meeting. We hope to see you there.

Respectfully, the Scottsdale Colony Board of Directors

April 2011 Annual Meeting

The next HOA meeting will be the Annual Meeting to be held on Monday April 25th, at 6pm at the clubhouse. Residents are invited to attend.

March 2011 Meeting Minutes

SCOTTSDALE COLONY

HOMEOWNERS ASSOCIATION MEETING

March 28, 2011


The board meeting was called to order at 6:17 PM.  Board members attending: Suzanne Muusers, John Frigo, and Brian Weimer. Also attending: Steve Cheff of Heywood Realty and Scott Sowl of Kleanrite Landscaping.

The minutes from the last board meeting were approved as presented.

The financial statement for February was reviewed and approved.  

The above listed board members had met at 5 PM to walk the grounds with the landscaper and manager to review what areas still needed improvements or converted to xeriscape.  Scott will draw up a plan and Suzanne will present it to the owners at the upcoming annual meeting.

Old Business:
The annual meeting will be held on April 25 at the clubhouse.  Suzanne will draft a letter to be sent to the owners regarding the landscape projects and a possible special assessment to complete the landscaping modifications in 2012.  There will be one open slot on the ballot.  Steve to ask for volunteers from the community.  The board would like to get someone who can bring some positive energy to the board and who can work well with the board to complete the upcoming projects and who might have some technical abilities.

Tree Doctors will be trimming some citrus and other trees that need to be cut before the heat of the summer.  Steve to verify Tree Doctor’s schedule.


New Business:
Steve to get a bid for replacing some of the extruded curbing at the guest parking areas with poured in place curbing with re-bar that might hold up better when bumped by cars.  Steve to have a contractor call Suzanne about getting a bid for the remodeling of the clubhouse.  The board would also like to get an idea of the cost of repairing or replacing damaged driveways.    


Violations:
The Board discussed delinquencies and violations.  Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 7:39 PM.  The next meeting will be on April 25, 2011 at 6:00.


Respectfully submitted,
Scottsdale Colony HOA,