THE COLONY AT SCOTTSDALE
HOMEOWNERS ASSOCIATION MEETING
ANNUAL MEETING APRIL 25, 2011
The board meeting was called to order at 6:13 P.M. Board members attending were: Suzanne Muusers, Lance Donatello, Brian Weimer and John Frigo. Also attending: Steve Cheff of Heywood Realty.
Old Business:
- In 2006 we hired a firm to complete a Reserve Analysis of the financial condition of our community and we found was that we were severely underfunded and that our monthly dues were too low to maintain the property in its current condition. A reserve analysis looks at the cost of maintaining the community and the upcoming repairs and upgrades that may be needed over time.
- Each year we have increased the monthly dues so that we are closer to the monthly dues as stipulated by the Reserve Analysis.
2010 and 2011 Year to Date Accomplishments
- Landscaping: In the last few years the landscaping on the property has been improved in the common areas such as along 78th Street, the pool area, and the common areas by the mailboxes at 6270 and 6350.
- The Pool: An upgraded pool area with improved landscaping and a solar heater which allows several months of additional swimming use.
- Roads: Road paving projects have recently been completed at 6270 and 6350.
Goals for 2011/2012/2013
- Landscaping – Complete landscaping improvements property-wide. Upgrade landscaping in front of all units with granite and attractive, flowering plants. In addition, the areas behind all units on the south and west of the property are in need of concrete borders, plants and trees. Parking areas are in need of concrete trenching and concrete tire stops.
- Continue to move grass away from buildings and replace with granite so that our paint looks good for many years.
- Concrete Driveways – The condition of the concrete driveways in front of each of the four pod homes (22 in all) will need to be replaced or repaired due to settlement of the earth below. The cracks in the concrete will worsen over time and could be a hazard.
- Clubhouse – The Reserve Analysis recommends clubhouse maintenance and improvements such as new kitchen appliances, countertops, cabinets, flooring, windows, and doors. The clubhouse door to leading the pool area will need to be brought up to Maricopa County code.
New Business:
- The board would like to propose that in order to complete the landscaping improvements property-wide that there be special assessment. Without a special assessment it could take many, many years before the entire ten-acre property is finished with landscaping improvements.
- Cost: to finish off the landscaping improvements property-wide would be approximately $500 per unit. There would be a payment plan with several choices.
- The board will send a letter with the details. We will then call a special meeting to vote on the assessment.
Legal Issues:
None
The meeting was adjourned at 7:30 P.M. The next annual meeting will be April 2012.
