December 2009 HOA Meeting

The next HOA meeting will be held on Monday December 28th, at 6pm at the clubhouse. Residents are invited to attend.

November 2009 Meeting Minutes

THE COLONY AT SCOTTSDALE

HOMEOWNERS ASSOCIATION MEETING

NOVEMBER 23, 2009

The board meeting was called to order at 6:00 P.M. Board members attending were: Suzanne Muusers, Lance Donatello and Guillermo Nevarez. Also attending: Steve Cheff of Heywood Realty.

Homeowners requests/comments:

1. Architectural Request: None

2. New move-ins: None

Review an approval of minutes last meeting:

The minutes from the October 2009 meeting were reviewed and approved by the board members. The minutes were mailed to all homeowners and the minutes were published in the community’s webpage.

Homeowners are hereby notified that the community now has a website. The website address is www.scottsdalecolony.com. The board is now publishing the monthly meeting minutes in our community’s web page. As a result, effective January 1, 2010 the minutes of each association meeting will no longer be mailed to each homeowner unless a paper copy is requested from Steve Cheff of Heywood Realty. The phone number to call is (480) 820 1519.

Monthly financial statements:

A) The financial statements for October 2009 were reviewed and approved.

Old Business:

A) The board discussed the status of the repairs of the outside structure of numerous units throughout the community. The board will enforce a strict fine policy for those units that continue to be out of compliance despite the numerous communications sent by Heywood Realty. Those units that have not corrected their deficiencies as of 12/31/2009 will be subject to fines and legal action until such deficiencies are corrected.

B) A special meeting will be scheduled February 22, 2010 at 6:00 PM where all homeowners will vote on the special assessment proposed for the asphalt repairs of the 6270 area and the ongoing landscape improvements throughout the community.

C) The community’s Rental Policy project has been placed on hold until further notice.

D) The architectural standards procedure continues to be under construction. Suzanne who is working on this project will be collecting pictures of colors and materials of the different areas relating to a unit, which will provide a clear view of what is acceptable when turning in an architectural request. Once the Architectural Standards are completed the document will be published in the community’s blog.

E) The board discussed in depth the ongoing problem of the community’s visitors parking being utilized by homeowners and tenants. Letters will be sent to the units who are at present violating this policy.

F) The solar heating of the pool project has been placed on hold until SRP publishes its new guidelines in January 2010.

G) Lance Donatello and Suzanne Muusers will meet with Kleanrite representatives (our community’s landscape services provider) to request and obtain a few design ideas regarding the areas which are next to be improved in the community. The City of Scottsdale will reimburse our community 25% of the total cost of any landscape conversion projects, which the board will fully apply for once the projects are completed. The application requires that the board representative Suzanne Muusers attend a workshop, file an application for the grant, provide proof that three (3) bids at least were obtained from potential vendors to complete the project, and proof and pictures that the landscape conversion project was completed.

New Business:

A) It has been discovered that four of the lounging chairs, which were purchased in the past two year for the pool area have been stolen. Any homeowner that might have any information about this despicable act is asked to contact Steve Cheff at Heywood Realty. Furthermore, all homeowners are encouraged to report any suspicious activity noticed in the community by contacting the police directly.

B) The approved budget was sent to all homeowners in the community.

C) The board approved the increase of the community’s monthly association fee from $134 to $138 starting January 1, 2010. Steve Cheff from Heywood realty will send a notification to all homeowners of this increase via U.S. mail.

Legal Issues:

A) The board reviewed the communication from the community’s attorney indicating that legal rates will be increased effective 2010.

The meeting was adjourned at 7:31 P.M. The next meeting will be on December 28, 2009 at 6:00 P.M. at the clubhouse.