November 2009 HOA Meeting

The next HOA meeting will be held on Monday November 23rd, at 6pm at the clubhouse. Residents are invited to attend.

October 2009 Meeting Minutes

THE COLONY AT SCOTTSDALE

HOMEOWNERS ASSOCIATION MEETING

OCTOBER 28, 2009

The board meeting was called to order at 6:08 P.M. Board members attending were: Suzanne Muusers, Helene Wentz , Lance Donatello, Brian Weimer and Guillermo Nevarez. Also attending: Steve Cheff of Heywood Realty.

Homeowners requests/comments:

1. Architectural Request: The homeowner of unit no. 254 attended the meeting and presented the board with a request for some exterior home improvements.

2. The board received a presentation from Scott the manager of Kleanrite our community’s landscaping company. Scott explained that in the last couple of months plants throughout the community were replaced as a result of the harsh summer; a number of sprinkler issues have been addressed and the community’s general grounds continue to be maintained accordingly.

3. The board reviewed a proposal from Tree Doctors North to trim approximately 95 pine trees throughout our community. This trimming is necessary to avoid losing trees during our harsh summer months. Tree Doctors North conducted a thorough inspection of each one of these trees and commented within the proposal on the exact treatment and length of trim for each tree.

4. The board discussed the number and the status of empty units in our community.

Review an approval of minutes last meeting:

The minutes from the September 28, 2009 meeting were reviewed and approved by the board members. The minutes were mailed to all homeowners and the minutes were published in the community’s webpage.

Homeowners are hereby notified that the community now has a website. The website address is www.scottsdalecolony.com. The board is now publishing the monthly meeting minutes in our community’s web page. As a result, effective January 1, 2010 the minutes of each association meeting will no longer be mailed to each homeowner unless a paper copy is requested from Steve Cheff of Heywood Realty. The phone number to call is (480) 820 1519.

The Board wishes to thank Jessica Fergusson, a homeowner in our community, for her help in getting us up and running with our new website.

Monthly financial statements:

A) The financial statements for September 2009 were reviewed and approved.

B) The budget for the 2010 year was reviewed and approved.

Old Business:

A) The board discussed the status of the asphalt repair project. The asphalt repair project is targeted for initiation and completion during the second quarter of 2010 and it will require a special assessment.

B) The community’s Rental Policy project has been placed on hold until further notice.

C) The architectural standards procedure continues to be under construction.

D) The board discussed in depth the ongoing problem of the community’s visitors parking being utilized by homeowners and tenants. The board concluded that homeowners parking their vehicles in the visitor parking areas will be addressed via letter individually. Homeowners are encouraged to continue to park their vehicles in their corresponding garages or carports. If necessary, a homeowner may park an additional vehicle in the parking area in front of the mailboxes. The parking area in front of the mail boxes although available to homeowners to park a moving vehicle is not to be considered a storage parking area. The allowed (although not encouraged) period for unmoving vehicle to be parked in the area in front of the mail boxes is 45 days. If a homeowner needs to park a vehicle in front of the mail boxes area for a period longer than this needs to notify Steve Cheff at Heywood Realty.

E) At a later date, the Board will ask for homeowners to step forward and form a Block Watch Committee for our community.

New Business:

A) It has been discovered that four of the lounging chairs, which were purchased in the past two years for the pool area have been stolen. Any homeowner that might have any information about this despicable act is asked to contact Steve Cheff at Heywood Realty. Furthermore, all homeowners are encouraged to report any suspicious activity noticed in the community by contacting the police directly. Scottsdale Policy non-emergency phone number: (480) 312-5000

B) The board reviewed and approved the investment in a solar heater for the pool area. This project will allow an additional 4 months of pool usage during the year.

C) The board reviewed the projects targeted for the 2010 year. The projects to complete are 1) the asphalt road repaving for the 6270 area, 2) the solar pool heater, 3) the landscaping improvements for the 6270 east area and the 6350 path to the pool area. Due to the limited reserves and that only a portion of the of the total project cost may be funded from reserves, the Board estimated the necessity of calling to vote for a special assessment in order to fully fund the above projects. The financial summary of the 2010 Plan for community improvements is below:

$25,000 6270 road asphalt repaving

$ 6,700 Solar pool heater

$10,000 Landscaping conversion (6270 east area and 6350 path to pool area)

$41,700 Total.

Of this total $15,000 will be funded out of reserves and the additional $26,700 will be funded through a special assessment of $300 per unit. This special assessment will be voted on by homeowners during a special meeting which the Board will schedule and call to order at a future date. At this time, the special assessment is planned to be paid by each homeowner either in full or through three $100 monthly installments.

Legal Issues:

None

The meeting was adjourned at 8:35 P.M. The next meeting will be on November 23, 2009 at 6:00 P.M. at the clubhouse.